OLA Executive Board Meetings Documents Archive

This archive has been created to permanently store documents that were presented at OLA Executive Board Meetings.

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August 14 - 15  (Monday 1:00 pm through Tuesday, 2:30 pm) - Menucha Retreaet & Conference Center - Creevy Commons  (map of grounds)

     Retreat Agenda 
 

     Supporting Documents:

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June 2, 2017 (Friday) - The Board Room, Isom Building, 205 NE Russell St. Portland, OR (10 am - 3:00 pm)

Lunch is on your own, but there are several nearby places to get food, including Russell Street BBQ, Bunk Sandwiches and Goldrush Coffee (bagels, sandwiches, etc). Please review the following documents, and please RSVP to olapresident@olaweb.org if you are planning to attend.

 April 19, 2017 Board Meeting Minutes - draft  

Supporting Documents:
         Financial Documents:
          OLA Balance Sheet 2017_04
          OLA Profit & Loss Actual vs Budget 2017_04
          OLA Profit & Loss Previous Year Comparison 2017_04
          OLA Enterprise Funds Report 2017_04

         Finance & Investment Web page            
            2017_04 Report
            It is a member's only access page, so you will be asked to log in in order to view.

           Treasurer Report

             OLA 2017 Conference Financial Report
                  Profit & Loss Summary
                  Income
                  Expenses
                  Pre-conference & Special Events

             Strategic Plan Initiative Timeline
 
            Libros for Oregon - presentation

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April 19, 2017 (Wednesday) - Salem Conference Center  (2:30 - 5:00 pm)

     Meeting Agenda

     
Supporting Documents:

         Financial Documents:
          OLA Balance Sheet 2017_02 
          OLA Profit & Loss Actual vs Budget 2017_02
          OLA Profit & Loss Previous Year Comparison 2017_02
          OLA Enterprise Funds Report 2017_02

        Finance & Investment Web page            
            2017_02 Report 
            It is a member's only access page, so you will be asked to log in in order to view.

                  Treasurer Report

         Strategic Plan Initiative Timeline
         Strategic Plan Initiative Timeline Sheet 1

 

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Dec 2, 2016 (Friday) - Eugene Public Library, 100 West 10th, Eugene, OR  (10 am - 3 pm)

      Meeting Agenda
     October 7, 2016 Board Meeting Minutes - draft   

Supporting Documents:

         Financial Documents:
          OLA Balance Sheet 2016_10
          OLA Profit & Loss Actual vs Budget 2016_10
          OLA Profit & Loss Previous Year Comparison 2016_10
          OLA Enterprise Funds Report 2016_10

        Finance & Investment Web page            
            2016_10 Report 
            It is a member's only access page, so you will be asked to log in in order to view.

        Treasurer Report

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October 7, 2016 (Friday) - Columbia Gorge Community College Library,
400 East Scenic Drive, The Dalles, OR 97058-3434  (10 am - 3 pm)

     Meeting Agenda
     Shared Google Doc for meetings notes, etc. - see note at top of document

 

 Supporting Documents

        Financial Documents:
          OLA Balance Sheet 2016_08 (FYE)
          OLA Profit & Loss Actual vs Budget 2016_08 (FYE)
          OLA Profit & Loss Previous Year Comparison 2016_08 (FYE)
          OLA Enterprise Funds Report 2016_07 (FYE)

        Finance & Investment Web page           
            2016_08 Report
            It is a member's only access page, so you will be asked to log in in order to view

        Budget 2016-17 - Draft

            Treasurer Report

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August 26 2016 (Friday) - Hillsboro Main Library, 2850 NE Brookwood Pkwy, Hillsboro, OR 97124  (10 am - 3 pm) [Transition Meeting] 

     Shared Google Doc for meetings notes, etc. - see note at top of document

     
Supporting Documents:
        Financial Documents:

          OLA Balance Sheet 2016_07
          OLA Profit & Loss Actual vs Budget 2016_07
          OLA Profit & Loss Previous Year Comparison 2016_07
          OLA Enterprise Funds Report 2016_07

        Finance & Investment Web page           
            2016_07 Report
            It is a member's only access page, so you will be asked to log in in order to view.

        Budget 2016-17 - Draft

        Treasurer Report

     OLA Strategic Plan - Draft Presentation 2016_08_26

     OLA Leadership Scholarship

   Unit Reports - Annual Reports submitted for OLA Leadership Retreat (as of 2016_07_21)

    OLA President Report 2015-16

       Strategic Plan
      - Planning Cascade OLA Strategic Initatives 2016_08
      - Strategic Plan Initiative Timeline 2016_08

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July 25 & 26, 2016 - Silver Falls Conference Center

Retreat Agenda    

Supporting Documents 

1) Annual Reports (as of 2016_07_21)

2) Strategic Plan Presentation   

3) Finance/Memberclicks - presentation by Stephanie Lind, OLA Treasurer and Shirley Roberts, OLA Association Manager  

          - Memberclicks log-in instructions

          - Information for Incoming Officers

          - Deposit Form
          - Expense Reimbursement Request Form (ERRF)

          - Monthly Financial / Membership Reports you will receive
               1) OLA Balance Sheet 2016_06
               2) OLA Profit & Loss 2016_06
               3) OLA Profit & Loss Prev Yr Comparison 2016_06
               4) Enterprise Fund Report 2016_06
               5) Transaction Report (Used ACRL_OR as example)

               6) Membership Reports
                   - New Member 2016_06
                   - Renewing 2016_06
                   - Affiliations (example not provided)

            -  Treasurer's Report

           - Conference Planning 101

 3.  OLA Parliamentarin
      OLA Parliamentary Practices
      OLA Organizational Chart


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June 3, 2016 (Friday) - Hood River Library District, Hood River Branch - Hood River (10 am - 3 pm  

     Meeting Agenda 
  

 

     Supporting Documents:

        Financial Documents:
          OLA Balance Sheet 2016_04
          OLA Profit & Loss Actual vs Budget 2016_04
          OLA Profit & Loss Previous Year Comparison 2016_04
          OLA Enterprise Funds Report 2016_04

 

        Finance & Investment Web page           
            2016_04 Report
            It is a member's only access page, so you will be asked to log in in order to view.

        Treasurer Report

        Leadership Development Scholarship Proposal - OLA Leadership Committee

        Unit Reports - received as of 6/2/16

 

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April 20, 2016 (Wednesday) - OLA Board Meeting - OLA Conference - Cascades G (2 - 5 pm)

     Meeting Agenda 

 

     Supporting Documents:

        Financial Documents:
          OLA Balance Sheet 2016_03
          OLA Profit & Loss Actual vs Budget 2016_03
          OLA Profit & Loss Previous Year Comparison 2016_03
          OLA Enterprise Funds Report 2016_03  

            Finance & Investment Web page           
            2016_03 Report
            It is a member's only access page, so you will be asked to log in in order to view.

        Unit Reports

 

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February 5, 2016 (Friday) - Virtual Meeting (10 am - 3 pm)

 

    

     Supporting Documents:

        Financial Documents:
          OLA Balance Sheet 2015_12
          OLA Profit & Loss Actual vs Budget 2015_12
          OLA Profit & Loss Previous Year Comparison 2015_12
          OLA Enterprise Funds Report 2015_12

        Finance & Investment Committee Recommendation
           Please review the following documents found on the
           Finance & Investment Web page under
           Meeting Documents Connected Wealth proposal. 

            CWS - Investment Plan & Policy Statement
            CWS - OLA Investment Proposal - revised 2016_01_14

            It is a member's only access page, so you will be asked to log in in order to view. 

        CSD Collaborative Grant Proposal - Guadalajara International Book Fair (FIL)

        Unit Reports - received as of 2/4/16

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December 4, 2015 (Friday) - Oregon State University Library, Corvallis OR (10 am - 3 pm)

 

    

     Supporting Documents:

        Financial Documents:
          OLA Balance Sheet 2015_10 (FYE)
          OLA Profit & Loss Actual vs Budget 2015_10 (FYE)
          OLA Profit & Loss Previous Year Comparison 2015_10 (FYE)
          OLA Enterprise Funds Report 2015_10  (FYE)

        Special Committee on Strategic Planning Report
        Responding to Issues in Timely Manner / Legislative Agenda
        Time Capsule Report
        Passport Program
        Position Email Addresses
        Unit Reports

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October 2, 2015 (Friday) - Hillsboro Main Library (2850 NE Brookwood Pkwy), Hillsboro OR (10 am - 3 pm)

 

    

Supporting Documents:

        Financial Documents:
          OLA Balance Sheet 2015_08 (FYE)
          OLA Profit & Loss Actual vs Budget 2015_08 (FYE)
          OLA Profit & Loss Previous Year Comparison 2015_08 (FYE)
          OLA Enterprise Funds Report 2014_08  (FYE)

          OLA 2015-16 Budget draft (revised 2015_09_28)

          OLA 2016 Conference Budget

        Position Email Addresses

        Resume Review Service - Membership & New Member Roundtable

        Unit Reports

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August 21, 2015 (Friday) - Library Administration at Lloyd Building (919 NE 19th, Ste 250 - Portland (10 am - 3 pm) [Transition Meeting]

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August 3 & 4, 2015 - Silver Falls Conference Center 

Retreat Agenda     

Supporting Documents 

1) Annual Reports (as of 2015_08_02)    

2) Finance/Memberclicks - presentation by Valery King, OLA Treasurer and Shirley Roberts, OLA Association Manager   

          - Memberclicks log-in instructions

          - Information for Incoming Officers

          - Deposit Form
          - Expense Reimbursement Request Form (ERRF)

          - Monthly Financial / Membership Reports you will receive
               1) OLA Balance Sheet 2015_06
               2) OLA Profit & Loss 2015_06
               3) OLA Profit & Loss Prev Yr Comparison 2015_06
               4) Enterprise Fund Report 2015_06
               5) Transaction Report (Used ACRL_OR as example)

               6) Membership Reports
                   - New Member 2015_06
                   - Renewing 2015_06
                   - Affiliations (example not provided)

           - Conference Planning 101

 3.  OLA Parliamentarin
      OLA Parliamentary Practices
      OLA Organizational Chart

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June 5, 2015 - Deschutes Public Library, Downtown Branch - Bend (10 am - 3 pm)

    Meeting Agenda

    April 15 2015 Board Meeting Minutes - draft
    April 16, 2015 General Membership Meeting Minutes - draft

    Supporting Documents:

        Financial Documents:
          OLA Balance Sheet 2015_04
          OLA Profit & Loss Actual vs Budget 2015_04
          OLA Profit & Loss Previous Year Comparison 2015_04
          OLA Enterprise Funds Report 2014_04   

          OLA Association Manager's Report     

        Meetings:
           Best Practices for OLA Blended Meeting
           Productive, Invigorating Board Meetings / Effective Board Committees 
               
        Reports
           Communications Committee
              • Communications Committee something old, something new - Slides
              • State Library Associations Comparison

           Conference Committee
               • Executive Summary OLA Conference 2015
               • Final Report OLA Conference 2015

           Advocacy Taskforce
               • Recommendations
               • Advocacy Continuum

            Scholarship Taskforce
               • Scholarship TF Update
               • OLA Leads Planning Document
               • OCF Endowment Partner
                  Links:  http://www.oregoncf.org/donors/endowment-partners
                  http://www.oregoncf.org/Templates/media/files/endowment_partners/endowment_partner_seminar_materials.pdf
          
             Leadership Taskforce
               • Final Update

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April 15, 2015 - OLA Conference Eugene Hilton - Hellman Room (3 pm - 5 pm) 

    Meeting Agenda

     February 6 2015 Board Meeting Minutes - draft

       Supporting Documents:

        Financial Documents:
          OLA Balance Sheet 2015_02
          OLA Profit & Loss Actual vs Budget 2015_02
          OLA Profit & Loss Previous Year Comparison 2015_02
          OLA Enterprise Funds Report 2014_02     
               
        Reports
           OLA New Member RT
           OLA Leadership  Committee Charge
           OLA Legislative Committee Charge

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February 6, 2015 - Newberg Public Library, Newberg (10 am - 3 pm)

 
     Meeting Agenda

     December 5 Board Meeting Minutes - draft

       Supporting Documents:

        Financial Documents:
          OLA Balance Sheet 2014_12
          OLA Profit & Loss Actual vs Budget 2014_12
          OLA Profit & Loss Previous Year Comparison 2014_12
          OLA Enterprise Funds Report 2014_12 

         
          Presentation/Discussion
             CritConvo: Diversity
               - Diversity Pre-meeting Activity
               - Courageous Conversation - An Introduction to Cultural Proviciency
               - Examined Life - Judith Butler & Sunaura Taylor
               
          Reports
             Leadership Taskforce - Update
             Scholarship Taskforce - OLA's new scholarship model
             OLA Membership Comm - Proposal to Expand the OLA Mentoring Program to all Early-Career OLA Members
             Oregon Community Foundation study
             Oregon Reads 2014 Final Report
             Oregon Library Preservation Round Table - Proposed Bylaw change
             Northwest Central - Round Table Proposal
             OLAQ Preservation
             2015 OLA Conference - Cultivating Creativity: Virtual Sessions Pilot Program

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December 5, 2014 (Friday) - Oregon State University Library, Corvallis (10 am - 3 pm)

      Meeting Agenda

      October 3 Board Meeting Minutes - draft

       Addendum to OLA Board Meeting Minutes of October 3, 2014

       Supporting Documents:

        Financial Documents:

          OLA Balance Sheet 2014_10
          OLA Profit & Loss Actual vs Budget 2014_10
          OLA Profit & Loss Previous Year Comparison 2014_10
          OLA Enterprise Funds Report 2014_10

          Presentation
             CritConvo: Diversity
                Cultural Proficiency Continuum (ppt)

          Reports
               Finance/Investment Committee
               Background Oregon Community Foundation New Study
               OLA Website
               Leadership Taskforce
               Federal Budget Update

 

October 3, 2014 (Friday) - Portland Community College, Southeast Campus (10 am - 3 pm)

      Meeting Agenda

      August 22 Board Meeting Minutes

       Supporting Documents:

        Financial Documents:

          OLA Balance Sheet 2014_08 
          OLA Profit & Loss Actual vs Budget 2014_8 
          OLA Profit & Loss Previous Year Comparison 2014_8
          OLA Enterprise Funds Report 2014_8 

          OLA Draft budget 2014-15

          Reports

          Priorities from the 2014 OLA Retreat

          OLA 2015 Conference
             - OLA 2015 Conference Budget
             - Statement of Appropriate Conduct at OLA Conferences
             - New OLA Time Capsule

          School Library Talking Points
          School Library Advocacy Video

          Adventures with the A-Word: Advocacy Planning at ALA (ppt)
               Marci Merola, ALA

 

August 22, 2014 (Friday) - Clatsop Comm College Library - Astoria (10 am - 3 pm)

      Meeting Agenda

      June 6 Board Meeting Minutes - draft 

       Supporting Documents:

        Financial Documents:

          OLA Balance Sheet 2014_07
          OLA Profit & Loss Actual vs Budget 2014_7
          OLA Profit & Loss Previous Year Comparison 2014_7
          OLA Enterprise Funds Report 2014_7

          OLA Draft budget 2014-15

          Reports
          
         1.  Bylaws changes - Round Tables revised Aug. 22, 2014
         2.  OLA Financial Policy
              - Revised document
              - Original document (approved by board August 2013)
         3.  OLA Statement on net neutrality
         4.  Conference Rules of Conduct
         5.  OLA Scholarship Proposal
              - OLA Scholarship Fundraiser Pilot Project 2014
              - Consultant (Leighty) OLA Proposal
              - Consultant (Leighty) OLA Budget
              - Three Year Plan for Scholarship Solicitation

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July 28 & 29 2014 - OLA Board Retreat - Silver Falls Park Conference Center    

     Retreat 2014 Invitation from Candice

     Meeting Agenda

     Supporting Documents:
     
OLA Current and Incoming Board Officers
     OLA Annual Activity Reports - draft 2014_07_25
     OLA Leadership Training Taskforce    

Tips from the Treasurer
         - How to simplify your financial life with OLA
         - OLA Retreat Financial Notes 

Tips from Association Manager
OLA uses Quickbooks for its financial activity and reporting and Memberclicks for is membership and web management software.  Here are a couple of documents to initially introduce you to Memberclicks and a bit of information on the financial processes and reports board officers receive.

     Memberclicks Login

Resources available from OLA web pages and a bit on financials, click here for document.

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June 6, 2014 (Friday) - Scappoose Public Library - Scappoose (10 am - 3 pm)

      Meeting Agenda

      April 16 2014 Board Meeting Minutes - draft

      April 17 2014 General Membership Meeting Minutes - draft

 
       Supporting Documents:

       Financial Documents:
          OLA Balance Sheet 2014_04
          OLA Profit & Loss Actual vs Budget 2014_04
          OLA Profit & Loss Previous Year Comparison 2014_04
          OLA Enterprise Funds Report 2014_04

        Reports
        OLA Leadership Training Taskforce
        ALA Career Development Facilitator Program
        PNLA Memo
        LSTA Brief Grant Proposal Information Literacy
        OLA Memo LSTA ILAGO

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April 16, 2014 (Wednesday) - Board Room, Salem Conference Center - Salem (4 - 6:00 pm)

      Meeting Agenda

      February 2014 Meeting Minutes - draft

 
       Supporting Documents:

       Financial Documents:
          OLA Balance Sheet 2014_03
          OLA Profit & Loss Actual vs Budget 2014_03
          OLA Profit & Loss Previous Year Comparison 2014_03
          OLA Enterprise Funds Report 2014_03

        Reports
          

Because of the relative briefness of the meeting and the general busyness of the conference, this will be an in-person meeting (with no remote access).

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February 7, 2014 (Friday) - Newberg Public Library - Newberg (10 am - 3:00 pm)

      Meeting Agenda

      December 2013 Meeting Minutes - draft

 
       Supporting Documents:

       Financial Documents:
          OLA Balance Sheet 2013_12
          OLA Profit & Loss Actual vs Budget 2013_12
          OLA Profit & Loss Previous Year Comparison 2013_12
          OLA Enterprise Funds Report 2013_12

        Reports
           Advocacy Taskforce
              Advocacy Definition
              Advocacy Taskforce Memo
              Project Proposal Example
              Advocacy Project Proposal Application
              Library Advocacy Continuum 

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 December 6, 2013 (Friday) - Oregon State Univ. Library - Corvallis (10 am - 3:00 pm)

     Meeting Agenda

     October 2013 Meeting Minutes - draft

      Supporting Documents:

        Financial Documents:

          OLA Balance Sheet FYE 2013_10
          OLA Profit & Loss Actual vs Budget FYE 2013_10
          OLA Profit & Loss Previous Year Comparison FYE 2013_10
          OLA Enterprise Funds Report FYE 2013_10

       Meeting Attendance Reimbursement Form:
           Draft 
           Sample of Complete Form 

        MLA Surveillance Concerns - IFAP & Leg Panel (final)

        OLAQ Publishing Services Agreement

        Standards for Oregon Public Libraries (2013 Revision)

        Reports

           Legislative & Development Committee:
                Recommendations for State Library Transformation
                OLA's Response to Recommendations

Federal Depository Library Program Briefing Paper

OrDocs Briefing Paper

 

 

 --------------------------------

 October 4, 2013 (Friday) - Hood River County Library - Hood River (10 am - 3:00 pm)

     Meeting Agenda

     August 23 Meeting Minutes - draft

     Supporting Documents:

         Financial Documents:

          OLA Balance Sheet FYE 2013_08
          OLA Profit & Loss Actual vs Budget FYE 2013_08
          OLA Profit & Loss Previous Year Comparison FYE 2013_08
          OLA Enterprise Funds Report FYE 2013_08

          OLA 2013-14 Budget draft

       Meeting Attendance Reimbursement Form:
          Draft
   

        Reports
           OLA Legislative Committee Mtg Report
           Oregon Heritage Presentation
           State Librarian Report

           

 

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