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Oregon Library Association –

Support Staff Division Meeting Minutes

Wednesday, December 4, 2008  10AM-1PM

Eugene Public Library, Eugene, Oregon

 

In attendance: Cathy Zgraggen, Diane Bolen, Rea Andrew, (remotely)Jey Wann, (remotely) Sarah Marsh (interested party from the State Library) , Suzanne Sager, Margaret Harmon-Myers, Kristynn Johnson, Susan Gilmont, Lori Davidson, Jan Griffin.

 

Local details: reviewed.

Agenda: approved.

Minutes: Last minutes, September, SSD conference meeting, minutes were accepted as final draft. Approved minutes will be posted. Jey will look into it as OLA webmaster Steph is stepping down.

 

Action Items: See related Reports.

 

Housekeeping

Webpage needs a bit of work.  Some links don’t work or give member clicks error messages.

  1. Welcome new members

Everyone has met everyone. Cathy introduces Susan Gilmont Vice Chair to the group.  Lori Davidson is introduced to the group, she is the 2009 conference chair.

 

 

Officer Reports

  1. Chair – Cathy
  1. OLA meeting:
  2. Bylaws changes approved, they will be posted to the website. Vote by email.  Conference chair is no longer the Vice Chair. membership voted.   Dropping the membership fee of $5 was praised.
  3. Discussed grant application processes. 
  4. Information about presenters at OLA conference, 2009 is Salem. 2010 PLA trumps OLA March , but SSD will have a preconference day with Aaron Schmitt on gaming.  The other one may be a zines one with Larry Brooks.  2011 congerence, tentative for Bend. 2012 Salem.
  5. Oregon Reads kick off is in January.  Jan. 15  PSU Smith Ballroom at 7 in the evening,  Lauren Kessler will be doing  a presentation.  Deschutes is hosting the closing ceremony on April 24th.  Novel Idea events. 
  6. 4 of 6 library measures passed statewide. 
  7. Big Vision 2020 task force.  Our rep. is Sheila Grier from Bend Public Library MLS holder working as support staff.  She knows the support staff perspective.
  8. There wasn’t a quorum until later in the meeting.  Please see the rest on the OLA website.
  9. The video link was awesome. You can do it with a regular computer with a webcam.  SKYPE you can conference with this for free and a webcam is inexpensive.  Maybe we could do a grant application to connect Oregon libraries. This is an idea for getting more people involved remotely.
  1. Past-Chair – Jey
  1. In the next two months she wants to get plans for a site choice together.  Give her your ideas and criteria for what we need in a site.  SSD list gave some ideas. Things that come into the decision: How many predicted for attendance, breakout rooms, hotel rooms..  Discussion about OLA doing preconferences.  Do we have written documentation about what exactly we require from a conference site? Cathy will send past contracts to Jey to get a good idea.  Predict 150 people.  Now we have 3 breakouts (used to be 4)  3 concurrent programs per session.  Lunch, afternoon snacks. 
  2. Jey will try to send a personal email to all of the members before August to help folks feel welcome in the group. 
  1. Treasurer – Rea

a.    Our balance as of Oct. 31.  $30,604.40 We took in $620 between Sept. 1 and Oct.  There was a mix up with which section was charged for our conference speaker, but that has been straightened out since.  Jan will reconcile the worksheet with Rea at some point.

  1. Archivist – Margaret

a.        Susan Gilmont is passing the Archive materials on to Margaret today.  Nothing to report yet.  Maybe we would want to take a tour at the State Library to look at the OLA Archives someday or have a photo identification party there.

  1. Cathy presented a Thank You from the Board to Jan and one for Jey (Diane will deliver it) for all of their years of service.  We will also have Ellen by conference phone from time to time.

 

Committee Reports

  1. Continuing Education – Diane / Melissa
  1. Busy time for this committee because of OLA’s conference in April. Pleased at what has been accomplished.  Melissa took one of the programs.  Kate (Multnomah) is taking on a program.  Diane is working on one.  Melissa will take the chair at some point, she just can’t get to these meetings.
  2. Update on programs: out of six preconference opportunities SSD got two of them.  Kris Kern who has started a round table will be doing a book mending (she also has done SSD book mending for us at no cost).  We will get 50% of the profit.  We are providing our book bags and they are providing the contents for book mending kits.  Registration fee will be $90.  Preconference Leadership Emotional Intelligence.  She is getting $1700 plus hotel for 2 nights, she is covering travel and meals.  We estimated that we would need to set registration at $110.  There is room for 60, but Suzanne said we need at least 36 people to break even.  Also, SSD will sponsor two conference programs.  PowerPoint presentation: we are getting sponsorship help in return for credit in the program: $100 from BIGOR, $200 from ELD, $200 from Outreach Roundtable. OLA is encouraging presenters not to have handouts, but rather put documentation on a website. Those presenters are carpooling.  Kate is working with the Support Staff Certification program, this hasn’t gone well.  She is negotiating expenses down on that one.  We have signed contracts for Power Point, Emotional intelligence, Kris Kern’s book mending, waiting only on the Support Staff Certification one.
  3. Brief on book mending workshops.  SSD has an inherent commitment to support paraprofessionals. Our surveys show that there aren’t enough book mending resources.  Portland State has two people who see this as top importance.  Carolee Harrison and Kris Kerns do this for us.  Attendees limited to 15 at beginner and 10 at advanced, so we need to be strategic in these offerings.
  4. Request for wireless microphones for some presenters.  $100 charge by the venue each.  Can we borrow equipment?  Check to see what our libraries have that can be borrowed.  Bill is the Tech Person again. 
  1. Scholarship – Diane
  2. Membership/Outreach – All
  3. Conference – Lori

a.        Meeting for the first time this month.  Lori would like more input to give folks an opportunity to provide input and submissions to be possible session presenters.  Maybe first post with SSD list and then with OLA, then perhaps LibsOR?  Folks don’t have to be members to be presenters. On the SSD page Lori can go to the discussion page and there will be information on how to post.  Folks noticed that some links on the website don’t work, this will be looked into. 

b.        Setting up a social site might be fun before the conference so folks could meet beforehand.  We can’t do this on memberclicks. This would have to be on blogspot and we could put a message about where to go on the website.  OLA already has a blog. Rich & () work with Diane, they do tech support for conferences.

  1. Webmaster – Rea

 

 

Old Business

  1. Posting to SSD list-serve – we covered this before.
  2. MemberClicks discussion list

a.  There isn’t a wiki or a blog on memberclicks .  Jey was thinking that we could set up an email list based on our membership. This isn’t possible.  The state library hosts the SSD list.  There has been some trouble getting new members signed up to the listserve when they join.

 

  1. Adventures in Libraryland
  1. Jey is wondering if being treasurer and web person is too much for one person.  Maybe we should find a second person.  Sarah would like to be involved, she would be very good. There are a lot of trainings that Steph has planned.  Steph is pretty available to help out even if Sarah can’t make it to the trainings.  Cathy will look into giving permissions to alter the website.
  1. Goals / Vision – continuation and building on what Jey started

 

 

New Business

  1. ALA Conference attendee – SSD financial support

a.    Who will it be?  Suzanne makes a motion that we will support Susan Gilmont going to ALA for the July conference in Chicago.  Lori seconds.  All in favor. Passes.  Suzanne will be in Denver in Jan. and Chicago in July. She was elected as the OLA rep. to ALA.

  1. Lively discussion on the subject of paraprofessional certification http://www.ala-apa.org/certification/supportstaffcompetencies.html

a.    This is being offered at OLA. $350 not including the classes.  You can place out of some of the classes, but the $350 is not negotiable..  Look at the website for links.

A1. How are we going to handle requests for scholarships.  We have a limit of $650 per  year. Maybe pay for half of the certification ?  The program is starting in 2010.  Continue discussion next meeting.

  1. Other items to bring to the table

a.    The book put out by OLA about the election called America Votes.  A case of 20 books have been sent to OLA. There is a request for one to stay at Portland state.  It comes with a nice DVD.  It is a comprehensive overview of the election.

 

  1. Next meeting: date, time, location

a.    Thursday Feb. 26th, 2009 10 am to 1 pm. In Eugene Oregon.

 

 

 

Respectfully submitted Jan. 7, 2009 by Kristynn Johnson