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ACRL-Oregon Board Meeting
July 23, 1999
Chemeketa Community College
MINUTES

The following minutes of the ACRL-Oregon Board Meeting are provided for informational purposes only. This is not intended to be a formal report.

Present:
Current Board members: Anne Fox, Anna Beauchamp, Janet Webster, Arlene Weible, Rushton Brandis, Anne Christie, Heather Ward, Linda Cochrane, Meg Buchanan
Incoming Board members: Bonnie Allen, Ernest Perez, Barbara Valentine, Lynda Larramore, Sarah Beasley

Agenda:

Welcome
Information Sharing
Budget Report
Report from Chapters Council at ALA Conference
Vision 2010
Upcoming Programs:

  1. Pack Forest - October 28-29, 1999

  2. OLA 2000 Pre-conference and programs

  3. Consortium Program

  4. Menucha 2000

  5. Other Items

Welcome

Anne Fox welcomed the incoming board members and thanks to those completing
their terms.

Information Sharing

Oregon State University:
Bonnie Allen, the new Associate University Librarian for Technical Services, Collections and Access, started in July.Catherine Murray-Rust, the new Associate University Librarian for Public Services and Innovative Technologies, will start August 16. OSU went live with Orbis borrowing in May and is about to start a gateway for document delivery through Uncover.

State Library
The renovation continues and will probably be finished in late fall. The Orion Project continues with a potential project with the CRSN libraries and some Willamette Valley academic libraries.The new Government Documents Librarian is Susan Weston.Staff is working on a proto-type GILS system for the state of Oregon.

Pacific University
The campus is celebrating its 150th anniversary.Drew Harrington has been hired as the new library director.

Western Oregon University
The new Inter-Library Loan contact is Maggie Zucker (sp).The building is on schedule for completion by next summer.

Linfield College
Susan Barnes Whyte has been hired as the new director.The College has purchase the adjoining Hewlett Packard property and may renovate an existing building for a library and cultural center.

University of Oregon
There is a new director of Media Services and the Library is currently interviewing for a new position of GIS Librarian.Jon Cawthorne and Bernie McTigue are both leaving for new positions out of state.

Chemeketa Community College
The new building is working well, though no new staff have been added.The community colleges have received funding to plan for a virtual/union catalog.Orbis has revised its policies to allow community colleges to join as witnessed by Central Oregon Community College.

Southern Oregon University
The library is short staffed with Sue Burkholder acting as the the interim dean of Arts and Sciences, Connie Anderson on sabbatical, and an open reference position.The electronic classroom is moving to the First Floor next to the Computer Lab. They have lost a group study room and quiet reading area in the switch.

Oregon Institute of Technology
Torrie Scott, the cataloguer and webmaster, has left.

Willamette University
The Acquisitions Manager has left; this is a support staff position. The 24 hour study room is being renovated and there is possibility of a campus-wide technology upgrade.

Portland State University
Interviews for the five candidates for the Assistant Director for Public Service begin in August. Dee Mangone, the Business Librarian, has started. Judy Andrews, the new Depository Librarian, begins September 1, and they have finished interviewing for the Serials Librarian. Funding is probably available for the 2nd Floor remodel. The Library is considering team-structured management.The Lecture Hall has been renovated to accommodate wireless teaching.

Budget Report

The June 30th balance was $8655.56. There should still be income from the Pre-Conference.

Report from Chapters Council at ALA Conference

Anne Fox discussed the latest meeting. Larry Hardesty's presidential theme is professional recruitment. The group discussed recruitment in Oregon and agreed that further research may be useful.

Vision 2010

The group discussed the draft summary Anne had compiled. The concept of a statewide union catalog generated the most discussion. Anne agreed to rewrite the draft and send to the Board. She will then forward to Deb Carver, chair of the Vision 2010 Committee.

Upcoming Programs:

Consortium Program

Anne Fox wrote a successful grant request to ACRL for funding of a program on consortia.  The group discussed the issues and outlined the following:

  • What are we doing and what could we be doing?

  • How do you consolidate efforts - take the many small partnerships and make into a large one?

  • Need to look at various models

  • Need to look at models outside of Oregon

  • Consider the WLN/OCLC issue

  • Securing political resources, both legislative and institutional

Possible resources include the consultant's report to the five State Libraries and OhioLink. Rather than attempt this issue at the annual OLA Conference, a planning group of Anne Fox, Ernest, Lynda and Anne Christie will convene.This is a possible topic for Menucha if we can extend the funding. Anne Fox will check.

Menucha 2000

Anne Christie will book Menucha for 2000. Anne Christie, Sarah, Bonnie and Heather will investigate alternative locations.

OLA 2000 Pre-conference and programs

The group brainstormed program ideas.  These included:

  • Census for beginners

  • Consortia

  • CIMs & CAMs (This was cancelled due to illness in 1999.)

  • Poster Session

  • Evaluation of Web Site

  • Assessment of Library service

  • Customer service improvement

  • Technological future

  • Follow-up on the CAMEL Project

  • Under-represented collections

  • Electronic These and Dissertations

  • Cataloging e-resources

  • Social Hour

The following topics and point people were designated:

  • Census for beginners/ Pre-Conference/ Half day/ Arlen Weible with DIGOR

  • CIMs & CAMs/ Program/ Meg and Sarah with OEMA and OYAN

  • Assessment of Library services/ Lynda and Sarah

  • Instruction Assessment/ Program

  • Collection Assessment/Program

  • Assessment Methodogy/Program

  • Social Hour/ Anne Fox

  • Poster Session/ Janet with LIRT

  • The assessment topic was seen as being broken into several session depending on time slots and resources.

Other Items

Pack Forest - The next meeting will be at Pack Forest October 28-29, 1999.

Reported by Janet Webster