ACRL-Oregon Board Meeting
December 9, 2005
Linfield College


The following minutes of the ACRL-Oregon Board Meeting are provided for informational purposes only. This is not intended to be a formal report.

Present: President Barbara Valentine (Linfield); Vice-President Janeanne Rockwell-Kincanon (WOU); Past President Susan Hinken (UP); Community College Rep Theresa Yancey (CCC); OUS Rep Bonnie Parks (OSU); Private Colleges Rep John Repplinger (Willamette); Members-at-Large Robin Paynter (PSU), Lori Robare (UO), Kris Kern (PSU), and Joni Roberts (Willamette); Communications Coordinator Torie Scott (PCC).
State Library Rep Robert Hulshof-Schmidt.

1. Board members introduced themselves and noted significant happenings at their libraries:

  • Willamette is in the final stages of hiring an archivist for the first time in the institution’s history. A majority of the archivist’s time will be devoted to the Hatfield papers.

  • University of Oregon has two new hires: Records Manager Erin O’Meara and Science Librarian Dean Walton.

  • The search for the new library director at University of Portland is underway.

  • Bonnie Parks is leaving Oregon State University in January for a position at MIT. Her position on the ACRL-OR (OUS representative) is thus vacant after this meeting.

  • Western Oregon University is finalizing a search for the Collection Development Unit Coordinator LT3 position and opening a search for the Cataloging Assistant LT2 position.

  • Portland Community College recently hired Dave Lippert as the Digital Services Coordinator

  • Chemeketa Community College is preparing for its accreditation visit in April. The library has been without a full-time director for over a year now, since the first round of searching was unsuccessful.

  • Portland State University’s library is working through a strategic planning process.

2. Meeting Minutes

  • August 12 meeting: Revise to reflect Bonnie Parks was present at meeting. Approved with revision.

  • October 27 meeting. Approved.

3. Budget

  • Balance as of 10/31/05 was 16,801.01. The discussion centered around the current and potential uses for the balance. A cushion makes a big difference for insurance against a Menucha catastrophe; it also allows us opportunities to contract with speakers who would otherwise be out of range financially. We have new yearly expenses—travel to Washington D.C. for Legislative Day, and two scholarships to the Oregon or Washington ACRL Fall conference.

  • Budget was approved

4. Next meetings:

  • February 17 at Western Oregon University: Hamersly Library 205

  • March 31 at PSU: Library 220J Conference Room

  • June 2 at Willamette University

  • August 11 at Linfield College

5. OLA Board business

  • MemberClicks: first use will be for OLA conference registration. Organizational renewals will come later. Discussion of ACRL-OR interest in promoting the acrl-nw list option through the MemberClicks membership/renewal process, when the ACRL/Academic Division is selected by the member.

  • New Orleans response: OLA considered but ultimately decided against an official, organizational response or any coordination effort. The ALA web site has information on helping Gulf Coast libraries.

  • National Legislative Day 2006 is slated for May 1-2. After Bonnie’s report of activities and her perception of impact, Susan and Robin both volunteered to go this year.

  • Orbis Cascade negotiated a 2-day/week courier option. [Recorder’s note: see for details]

  • Jim Scheppke provided an status report on the Vision 2010 planning document.

  • PNLA is in Eugene this year, August. 9-12. The PNLA Leadership Institute is Oct. 22-27th

6. OLA Conference 2006 (Salem Conference Center, April 5-7)
a. Programs: John provided a sneak peek at the program spreadsheet. Out of our programs, we anticipate only one to require any funding. Evaluation “templates” were distributed last year for customization with program name and mail-to information; if the same is true this year, we should have them ready by our March 31 meeting. Board members’ responsibilities include introduction of the programs and handling the evaluations. 

Wednesday preconferences:

  • i. 8 a.m. – 5 p.m.: Rules and Tools for Cataloging Internet Resources: Kris or Bonnie

  • ii. 1 p.m. – 5 p.m.: Surveys Made Easy: primary responsibilities belong to SLA-OR Thursday

  • iii. 11 a.m. – 12:30 p.m.: Stating Your Cause: Creating or Updating Your Collection Development Policy: Theresa

  • iv. 4 – 5:30 p.m.: Thriving Grassroots Efforts in Oregon: Changes and Possibilities in Scholarly Communication: Kris

  • v. 4-5:30 p.m.: Building a Structure for Change: Susan Friday

  • vi. 8:30-10 a.m.: Feeding Your Blog: RSS Basics for the Care and Handling of Your Content: Barbara

  • vii. 8:30 – 10 a.m.: Share and Share Alike: Statewide Borrowing and Courier Possibilities for Oregon: primary responsibilities belong to Resource Sharing Committee

  • viii. 11 – 12:30 p.m.: Collection Analysis Using Excel: Robin

  • ix. 2 – 4:15 p.m.: Health Issues in the Headlines: Changing How to Read Between the Lines: Robin

  • x. 2 – 4:15 p.m.: Reaching Out to Patrons Online with Chat and Instant Messaging: primary responsibilities belong to RRT.

b. Reception, Wednesday, April 5, 5:30-6:30 p.m: we propose that we have the food catered and we purchase and bring in drinks
c. Advertising of reception, programs, and membership

  • i. Libs-or & acrl-nw announcement

  • ii. Place flyers on back tables at any appropriate preconference (perhaps all but “Ready to Read @ your library”)

  • iii. “10 Reasons to Join ACRL-OR” flyer placed near registration table, at the preconferences, and at our reception, along with OLA membership forms.

7. Pack Forest review

  • Their give-aways were great. They submitted for and got reimbursement from national ACRL.

  • We are going to start early with soliciting sponsorships from vendors. Robin volunteered to work on this.

  • Continued to consider topics for Menucha 2006. In addition to those already mentioned, the idea of “Digital Immigrants serving the Digital Natives.” Names that came up were Lee Rainey and Liz Lawley, both of whom spoke at recent Internet Librarian. We would like to combine the model of a board-formed and tightly-controlled theme with invited speakers and the model of an open call for papers.

possible topic for OLA 2007: records management for state agencies don’t meet the last Friday of class / finals—any Willamette board members miss their holiday party!

Reported by Janeanne Rockwell-Kincanon