ACRL-Oregon Board Meeting
June 7, 2002
University of Oregon

The following minutes of the ACRL-Oregon Board Meeting are provided for informational purposes only. This is not intended to be a formal report.

Attending: Sara Brownmiller, Heather Ward, Kris Kern, Ernest Perez, Bonnie Allen, Teresa Montgomery, Charles Piquett, Cheryl Middleton, Carol Resco, and Joni Roberts, and Sarah Beasley.

President Sara Brownmiller announced the election results. VicePresident/ President Elect will be Sara Beasley and the two Members at Large are Joni Roberts and Elaine Gass. We will need a new community college representative since Cat Finney from COCC has served her two year term.

Budget Report

The ACRL-OR budget balance is $10, 672.44. The only expense was ~$160 for the OLA reception at the OLA/WLA conference. A second payment for the Menucha conference will be coming up as it gets closer.

2002 OLA/WLA Conference Review

We received the OLA/WLA Joint Conference Combined Registration Report. There was a total of 1313 attendees. Sara announced that about 3/5 of these were from Oregon. The final budget report from the conference has not been released.

The ACRL-OR sponsored programs were very well received as reported on the evaluation sheets. There were many attendees even at the last meeting on Friday, which is a good indication of the interest in the topic. Sara will send thank you notes to the speakers along with the comments. There were several negative comments about the facilities, which Sara will pass on to committee member Cheryl Middleton.

There were not many suggestions for topics for future meetings. Sara asked us to be aware of topics that we could suggest or solicit topics from others. OLA is a good place for new librarians to present. Charlie suggested that we could use our new e-mail list from the election to solicit topics or speakers. Proposals will be due in the fall.

ACRL Chapters' Council is June 16, 2002. Heather Ward will attend.

The ACRL President's Program at ALA, Transforming the Learning Community; planning our future, is a timely topic for our Menucha theme. It is Monday afternoon, June 17th. Another interesting and timely session is Libraries in the Big Leagues: Are You Ready for the Teaching Academy?

Shared Institutional Information

Ernest Perez discussed the digitization possibilities for the web such as the tobacco hearings and the google catalogues. He also suggested that we consider using Yahoo groups for our mailing list.

Bonnie Allen mentioned that OSU has a new digital projects manager who will be working on their sunami and northwest resources projects. They received an NSF grant for a Northwest archivist to support these projects. OSU has a tech. services position open. Cheryl Middleton reported that they are restructuring their reference and public services areas.

Teresa Montgomery announced that SOU is going forward with its library addition and remodel project. They are also working on an Oregon digitizing project and will be preparing information for the Crater Lake Centennial Symposium in October.

Carol Resco reported that she is still busy with the OGI/OHSU merger.

Joni Roberts discussed the shared catalog that is being developed with the state library and the state supreme court library. Willamette is also applying for a grant to archive the Mark Hatfield papers. They have hired a new systems person and appointed a science librarian to a one year position. The science librarian search will be rerun next year.

Carol McCulley reported the remodel of the new library space at Linfield has begun.

Heather Ward and Sara Brownmiller announced the official appointment of Deb Carver as UO's library director. They also have two science librarian positions in progress and will be losing a literature librarian soon. They have received a LSTA grant to catalog local area government documents.

Kris Kern mentioned that PSU currently as no humanities librarian. One will be coming in August and the second position is unfilled. They are currently moving to III.

There were many comments regarding the current budget situation and its effects at both public and private schools.

Election Report- our first online election

Charlie and Cheryl reported on our first online election. The most difficult part was compiling the list of correct e-mails of the 151 members. The response rate was 35%, most coming in the first week. They did not know how this compared with last year's election which used mail-in ballots. No one had that information. They received many favorable comments, but there was some concern about not replying to the original message. Charlie suggested that we use a web form with a password or pin. We discussed using OLA's server.

We will consider developing an ACRL OR listserv at our chapter meeting at Menucha.

Menucha Planning Session continued

Sara reviewed our theme from our last meeting, Library as Place or Library as Community. Kathlin Ray has agreed to be our keynote speaker.

There was much discussion of what should follow Ray's talk. The final outline was:

Session I. Ray and discussion

Session II. Quantitative survey and qualitative study reports
Lib Qual- Bonnie Allen
UW survey- Steve Hiller
Focus groups- Barbara Valentine
Assessment results- Deb Gilchrist

Session III. Small group discussion (choose 2)

  • Focus groups

  • Interviews

  • Surveys

  • Web Trends


  • Sawmill

  • Reference

  • Instruction

  • Collections

  • Library as place vs. resource management

Session IV. Discussion with panelists of a survey of attendees regarding changes and current practices at their libraries. Sarah Beasley and Bonnie will develop the survey. It will be sent out with the registration information and turned in after the keynote address at the meeting. We will have extra copies available at registration, as well. We will also ask Kathlin Ray to be on this panel.

After much brainstorming we finalized the title of the conference; The Postmodern Library: Whose Place is it?

Suggestions for targets of our fund raising efforts were Elsevier, OCLC, Innovative, EBSCO, and Blackwell.

Next meeting to finalize Menucha August 2nd at OSU


Reported by Carol McCulley