Chapter 12 - Oregon Association of School Libraries Bylaws
12.01 NAME AND HISTORY 12.011 The name of this organization shall be Oregon Association of School Libraries (also known as OASL), a division of the Oregon Library Association (OLA). 12.012 OASL is affiliated with the American Association of School Librarians (AASL), a division of the American Library Association (ALA). It was incorporated in 1971, and it became a division of OLA in 2012. 12.021 The purpose of OASL shall be to provide leadership, encourage the professional growth and status of its members, and to promote, strengthen, and unify school library programs in the State of Oregon by:
12.03 AFFILIATIONS 12.04 MEMBERS 12.041 The membership of OASL shall be limited to members of the Oregon Library Association who are affiliated with the OASL division. 12.042 Lifetime members shall be selected by the Executive Committee and approved by the OLA Honors, Awards, and Scholarships Committee (HAS). Lifetime membership shall not require renewal and has no dues.
12.051 Regions 12.052 Standing Committees 12.0522 The standing committees of OASL shall be Accounts, Advocacy, Publishing, Reading Engagement, Recognitions, and Teaching and Learning. 12.0523 Committee chairs shall serve a two-year term and may be reappointed. 12.0524 The Accounts Committee shall oversee any and all types of OASL accounts that individuals receive as members of OASL, including but not limited to listserv, board member online accounts, and membership. 12.0525 The Advocacy Committee oversees any and all types of OASL business to promote and advocate for the important role of school libraries staffed with both teacher-librarians and classified library staff. 12.0526 The Publishing Committee oversees any and all physical and electronic methods of communication of OASL, including but not limited to journals, newsletters, websites, and social media. 12.0527 The Reading Engagement Committee oversees any and all OASL activities that promote reading and the freedom to read, including but not limited to, book awards, book competitions, and intellectual freedom. 12.0528 The Recognitions Committee oversees any and all OASL methods of recognizing individuals related to school library business, including but not limited to awards and scholarships. 12.0529 The Teaching and Learning Committee oversees any and all types of OASL resources for the instruction of school library skills, including but not limited to instructional standards and online resources. 12.053 Ad Hoc Committees 12.054 The President shall be an ex-officio member of all committees. 12.055 Each committee shall have more than one member. Only chairs of standing committees will serve as voting committee members on the Board of Directors. If the chair of a standing committee is unable to attend a board meeting, the chair may designate a committee member to attend the meeting with full voting rights. 12.056 The activities of each region or committee will be open to all OASL members. 12.057 The organization, activities, and the management of the funds of each region or committee are under the direct control of the Board of Directors of OASL. 12.061 The officers of OASL shall be the President, the President-Elect, the Immediate Past President, the Secretary, and the Treasurer. An officer must be a member of OASLand have experience as a teacher-librarian. The officers shall perform the duties prescribed by these Bylaws. 12.062 Officers shall be elected by online ballot. Terms of office shall begin at noon during the spring board meeting or June 1st, whichever comes first. 12.063 No member shall hold more than one office at a time. 12.064 The President-Elect shall succeed to the office of President for a term of one year. The President shall succeed to the office of Immediate Past President for a term of one year. 12.065 Should the President be absent at an official event, the President-Elect shall assume the duties of the President. Should the office of President become vacant between elections, the President-Elect shall assume the vacancy and continue through his/her rightfully-elected term. 12.066 The Secretary and the Treasurer shall each serve two-year terms and shall be eligible for re-election. The Secretary is elected in even years, and the Treasurer is elected in odd years. 12.067 The Executive Committee shall include the five officers of OASL and two Members-at-Large, elected on alternate years from and by the voting members of the Board of Directors, to each serve for a two-year term. 12.068 A quorum of the Executive Committee shall be a majority of its members.
12.071The voting members of the Board of Directors shall be the five officers of OASL, chairs of the standing committees, and the following elected representatives: Regional (one per region), Higher Education, and Classified Library Staff. 12.072 Non-voting members of the Board of Directors shall be the representatives from the Oregon Department of Education and the State Library of Oregon. 12.073 A quorum of the Board of Directors shall be a majority of the voting board members. 12.074 The Board of Directors shall have general supervision of the affairs of OASL between its business meetings, develop a set of written policies to assist in the transaction of the business of OASL, make recommendations to OASL, fix the hour and place of meeting, and perform such other duties as are specified in these Bylaws. The Board of Directors shall be subject to the orders of OASL, and none of its acts shall conflict with action taken by OASL. 12.075 All board members must be members of OASL except for the representative members from the Oregon Department of Education and the State Library of Oregon. 12.076 The Board of Directors shall fill vacancies by appointment or special election except for the office of President. Should it be necessary for the President-Elect to assume the Presidency, the Board of Directors shall hold a special election to fill the President-Elect vacancy. 12.077 The transfer of board position responsibilities from an outgoing board member to an incoming board member shall occur at noon during the spring board meeting or June 1st, whichever comes first. 12.078 OASL’s fiscal year is September 1st to August 31st.
12.081 The Executive Committee shall have the authority to plan the schedule of board and business meetings for OASL. 12.082 Additional board meetings may be called by the Board of Directors. 12.083 A business meeting of OASL membership shall be held annually. 12.084 Additional business meetings of the membership may be called by the Board of Directors or by a petition signed by 10% of the members of OASL. 12.085 For any business meetings, the membership must be notified not less than fifteen (15) days in advance of the meeting. An agenda is to accompany the notification of any business meeting. Only those items on the agenda may be acted upon; however, items from the floor may be discussed and action taken at a future business meeting. 12.09 ELECTIONS 12.091 The Past President shall present nominees for President-Elect and other officers and representatives to the Board of Directors. 12.092 Nominations for President-Elect and other officers shall be made by members of OASL and submitted to the Past President by an announced deadline. 12.093 Provision shall be made on the ballot for write-in candidates. 12.094 The Past President shall make arrangements for an online ballot for the general membership by late winter. Included on the ballot shall be appropriate descriptive information on all candidates and a deadline for return. 12.095 All ballots received by the deadline shall be counted, and the candidate for each position receiving the largest number of votes shall be declared elected. Tie votes shall be decided by lot. The Past President shall announce the results to the membership. 12.096 Election to all Board of Director positions, except for President-Elect, shall be for two years. Approximately one-half of the board shall be elected each year. 12.097 Region Representatives shall be elected from within their region. This election may take place at regional spring conferences. In the event that a spring conference is not held in a region, or an election is not held at the spring conference, an online ballot shall be used. The Past President must be notified of the Region Representative election results before the spring board meeting. 12.101 Dues for the various classifications of membership shall be set by the Oregon Library Association. 12.102 Membership dues are collected as defined by the Oregon Library Association. 12.11 DELEGATE ATTENDANCE AT NATIONAL MEETINGS 12.111 OASL shall budget annually an amount of money to be determined by the Board of Directors for the reimbursement of expenses for delegates' travel to attend national meetings as approved in advance by the Board of Directors.
12.121 Amendment(s) to these Bylaws shall be presented in written form to the Secretary by the Board of Directors. After presentation, there must be an opportunity for discussion of the proposed amendment(s) at a called business meeting of OASL as provided in Article VIII. 12.122 Voting on amendment(s) shall be determined by board action and must occur either at the next regular annual election of OASL, or, if decided by the Board of Directors to be of an emergency nature, a special election may be held not sooner than fifteen (15) days nor later than thirty (30) days after discussion of proposed amendment(s). 12.123 Online ballots shall be sent to all members. A two-thirds majority of all members replying to the ballot within fifteen (15) days will be necessary to amend these Bylaws.
12.13 OFFICIAL DOCUMENTS 12.131 The Executive Committee of OASL shall develop and maintain official documents that shall include but are not limited to position descriptions, affiliation agreements, business policies and procedures, minutes, and conference procedures. Such official documents shall be presented to the Board of Directors for approval. 12.132 Each board position shall be issued an email account, and each member in a board position shall be responsible for maintaining said email account during their tenure and for transferring the account to their successor. 12.133 The President shall charge the Secretary with the development of appropriate storage, maintenance, and retrieval processes of OASL documents and materials, which shall further be referred to as archives. 12.14 SPECIAL SERVICE CONTRACTS 12.141 The Board of Directors shall have the authority to enter into special service contracts for services that the Board of Directors deems necessary to facilitate the ongoing activities of OASL. These contracts shall be used for but not be limited to printing jobs and conference facilities.
Amended October 2019
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